Milton Keynes Licensing forms part of Milton Keynes City Council. This Privacy Notice sets out how we deal with your personal information within this Service. It links in with the Council’s Corporate Privacy Notice so therefore should be read alongside it. For more details about our Corporate Privacy Notice, please visit www.milton-keynes.gov.uk/privacy
Licensing of Milton Keynes City Council may use the information you provide in your application (via any submission method) and any supporting documentation you send us, to process your application for a licence/registration/permit. The Information you provide will be processed in accordance with the Data Protection Act and the general Data Protection Regulation (GDPR). Personal data and documentation supplied for applying for a Disclosure and Barring Service (DBS), will not be recorded or disclosed to any third party unless part of legal process.
What Information do we hold?
The data we will hold is the information that you supply us to comply with the application process. The data you supply us is required by relevant legislation to enable us to process your application and grant the licence, registration or permit. In the case of some specific permits or registrations then local rules may apply to the application process. We will be requiring specific information that must be supplied so it can be examined by an officer before the permit or registration can be granted or not depending upon the circumstances.
Who will the data be shared with?
We may pass and/or check the information you have provided, with other Council departments, agencies or organisations such as government departments and local authorities and competent authorities dependent upon the licence registration or permit required. These may include but not exclusively;
- Law enforcement agencies, such as Thames Valley Police
- Bucks Fire and Rescue Services
- Courts Tribunal
- Legal representatives & Councillors
- Education establishments such as schools
- Regulatory bodies, investigators and ombudsman.
- Health Professionals
- Central government departments
How long we keep hold of information for
We will retain your information securely for 6 years, plus the current year in which data processing is completed. You can ask us for what information we hold on you at any time.
We only keep information for as long as it is needed. This will be based on either a legal requirement (where a law says we have to keep information for a specific period of time) or as long as a licence registration or permit is live we will then delete after a period of time defined by our retention register. For Children’s Performances Licenses or work permits we will delete the information when the applicant is of an age that their licence or permit is no further required by current legislation.
What rights you have
You have various rights around the data we hold about you. More information about these is available on our Corporate Privacy Notice.
Any request to access your rights can be submitted to the Data Protection Officer below. Whether we can agree to your request will depend on the specific circumstances and if we cannot then we will explain the reasons why.
If you are unhappy with any aspect of how your information has been collected and/or used, you can make a complaint to the Data Protection Officer. You can also report concerns to the national regulator, the Information Commissioner’s Office. Their details can be found on their website:
Data Protection Officer contact details
Email: data.protection@milton-keynes.gov.uk
Post: Data Protection, Milton Keynes Council, 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ.